5 Reasons Cloud Communication Is Vital For Business Prosperity

There is more to running a successful business than just having a good niche in the supply and demand market. Keeping customers satisfied and maintaining a high level of quality customer service is the key factor in how many customers come back. But what allows a good business to meet these demands in a highly competitive and global market? In today’s market economy, technology is the make or break point. Having up to date technology that is easy to use will keep your business running smoothly and more optimal. Today’s up to date technology is cloud based communication systems.

What Are Cloud Based Communication Systems?

Communication systems that utilize the internet as opposed to a computer’s hard drive for accessing programs and data are known as cloud based communication systems. These cloud based systems basically do all their work in the ‘cloud’. This process is known as cloud computing. Cloud computing can take place over various systems; some can be accessed through applications from purchased subscriptions such as Google Apps, Microsoft Office 365 etc. Further, you can smoothly integrate Office 365 with cloud based phone system to enhance your peer-to-peer and clientele communications. Others can take place from a custom created application designed and implemented by the company for everyone within the network to access.

A few of the more commonly used business cloud computing technologies are:

  • Software as a Service (SaaS): these are purchased subscriptions
  • Platform as a Service (PaaS): these are the custom made ones
  • Infrastructure as a Service (IaaS): these can be rented out from much larger corporations such as Google or Microsoft.

Cloud communication systems are a huge business in and of themselves, generating billions of dollars a year. Here are 5 reasons why you should consider looking into a unified cloud communication system for your business like many others already have.

Advanced Features are More Affordable

Advanced features are often the most sought after in the industry as these features integrate your business’ technological capability. By providing easy access to integrated capacities such as conferencing, presence, phone, messaging, and even mobility, you are putting your business at a greater advantage over others in your market area. Buyers do need to know up front that some cloud based systems utilize storage of some data in the devices there on-site so some mobility issues may need some working through. However, the best unified communications systems are those that are 100% cloud-based with no on-site data storage. This means no on-site IT maintenance.

All Communications Can Be Managed Online

Unified cloud communications system is the term used to incorporate all aspects of technology used in running your business. Unified cloud communications systems allow online portals for easier access from off-site IT specialists to address any troubleshooting needs. Online portals allow greater productivity and help to keep costs low because IT functions are able to be delegated and streamlined in a much more simple and efficient manner. Employees are also empowered to have a greater level of control, maintaining their devices and making communication for all involved much less complicated.

The User Holds the Power

Users covet the ability to have flexible access and more control when it comes to the tools they need to maintain a high level of professionalism with their colleagues and their clients. Being able to have the same resources in and away from the office increases dexterity of the business as a whole and productivity levels of all involved. Not all cloud based systems are able to offer this level of flexibility. Only the 100% cloud based telephone system are designed with the user in mind and not the devices.This also allows technicians to troubleshoot most problems “in the air” rather than on the actual device.

Minimize Downtime Risks

The coined phrase, “time is money and money is time,” rings true for every business. Utilizing a unified cloud communications system reduces lost time from downed systems that may otherwise be experienced from on-site repair needs, power outages, severe weather or other emergency related downtime. This strategic type of entrepreneurial foresight puts the business with a unified cloud communication system at a major advantage over the competition; not only in time saved, but also the costs to address these on-site risks.

On-site Systems Are Cost Burdensome and Complicated

On-site systems require the use of on-site IT staff for maintenance and repair work. These added operational costs decrease a profit margin. The increased risk of communication errors and the technology to become obsolete quicker make choosing a cloud based system over an on-site system the simple and economical choice.

The benefits of utilizing a cloud communications system is a game changer. Increased productivity, decreased overhead costs, higher customer service as a result of more effective technology all help to give your business the competitive edge.

Businesses have changed over the years from when our parents and grandparents were in the market world. The use of rapidly evolving tech is what continues to propel businesses into the future. How far do you want your business to go?

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Integrated Data Management is a Productivity Goldmine

Everyone’s talking about Big Data these days, but all the data in the world is useless unless it’s structured in a way that increases productivity and profitability.Fortunately, integrated data solutions can blend and unify data sources and business processes to save time and money.A professionally designed integrated data solution has the potential to integrate thousands of data sources.The ability to connect and track business data, including sales, advertising, marketing, finance and SEO, empowers decision makers and customer service representatives with the information they need to improve business performance.

Data Integration

The idea of collecting and tracking disparate streams of data to improve business performance can be difficult to grasp.The amount of data collected by an average business has literally exploded in recent years.Many businesses have attempted to employ data management solutions such as cloud-based applications , limited legacy systems and other out-of-the-box digital products to stay ahead of the data avalanche.For example, genomic testing companies having to house trillions of strands of DNA data for personalized medicine are finding their process does not run smoothly with access to complex data storage and analysis. Designing and implementing an effective data management interface is now a crucial component of business success.

Remaining competitive in the global economy requires business leaders to adapt to emerging trends.The integration of business data collection systems is no longer optional for large and even medium size businesses.Data integration reduces labor costs and improves profit margins.The cutting edge of effective data management varies from business to business.A comprehensive approach to data integration is essential.Relying on one-size-fits-all data management products is likely to yield minimal results and increase long-term costs.

Organizational Goals

When business leaders establish clear goals related to business performance, they have a much better chance of arriving at a desired destination.Data integration is an essential aspect of attaining organizational goals.It’s rare that a company IT specialist possesses the skills and experience necessary to merge data collection sources into a unified decision making tool.Establishing a long-term relationship with a professional data integration solutions company is a more reliable way to develop a customized data integration system and achieve organizational goals.

Data integration is a proven means of eliminating data handling and enhancing organizational productivity.Well designed eCommerce solutions allow company leaders and representatives to focus on product and customer development rather than data mining and archiving.The industrial age was characterized by important developments in automation.Some things never change.A revolution in digital automation promises to change the business world forever.

Business Solutions

Increasing business efficiency makes it possible to get more done without adding more employees.Investing in productivity solutions is the key to continued business success.Data flow efficiency is a fundamental aspect of business success.This requires a willingness to listen to data integration experts and adopting a long-term approach to data management.When it becomes obvious that existing data management systems are hindering productivity and business performance, it’s time to consider the available options.

Data management systems don’t last forever.That’s why it makes sense to design a flexibleintegrated data management system that meets current needs while preparing for the future. There’s nothing more frustrating than a do-it-your-self system, plug & play integration application or add-onproduct solution that is incapable of keeping up with the volume of a growing business.It doesn’t take long for an aging legacy system to break down just in time for someone to hit the panic button.It’s time consuming and expensive to catch up with the digital age after falling behind.That’s why it’s best to stay ahead of the digital game by investing in a comprehensive data integration system.

Data Touch Points

The number of data collection touch points in an average business is astounding.Designing an efficient map that allows data to flow efficiently and be made available to key organizational stakeholders is a productivity goldmine.Always remember that the purpose of a data integration system is to accomplish important business goals.Data flow is never a finished product.A data integration system must be capable of adapting to market trends and revised business goals.Developing an ongoing relationship with an experienced data integration company allows the flow of business data to evolve naturally.

The flow of data encompasses so many digital languages.Connecting the flow of transaction data in a standardized way has the potential to invigorate any business.Whether a data management system integrates applications within a business or connects with external partners, converting and standardizing file types will ensure the viability of business data.Converted files, including PDFs, XML, EDI, hadoop and excel, makes it possible for businesses to import and export data in a standardized file format.

Improving business productivity and eliminating human error are only two of the enormous benefits associated with a properly designed integrated data management system.Under-investing in integrated data management is a costly mistake.The number of data touch points necessary to operate a profitable business in the digital age will undoubtedly continue to escalate.Deciding to learn about the available strategies for integrating data streams is a sound business decision.

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5 Cloud Computing Functions to Revolutionize Your Small Business

Cloud computing is radically changing the way we do business today. Many important business functions are being moved to the cloud, making them the cheaper and more reliable for businesses of all sizes. The impact on small businesses are perhaps most dramatic, giving these small enterprises access to resources not possible before the advent of the cloud.

Cloud Computing Data Sharing and Backup

Data storage was one of the first business functions moved to the cloud. By outsourcing data storage to cloud providers, small businesses can reduce or eliminate the IT overhead associated with maintaining file servers while making data easy to share across the office and at home. The advantages of scalability make it much more affordable to keep remote back-ups of important data.


The rise of cloud computing has seen the creation of many innovative tools for communication and collaboration. It has also lowered the barrier of entry for enterprise grade services such PBX networks, offered by companies such as Telesphere, which were once only available to businesses with the resources to operated self-hosted networks. Cloud-based communications platforms make it is easier than ever for businesses to communicate over a variety of devices and take advantage of task-specific tools for things such as remote white-boarding, video chat, and conferencing.

Enterprise Resource Planning

Enterprise Resource Planning, or ERP, integrates several key business functions into one suite of software utilities that interact closely with one another. ERP is extremely efficient for tracking inventory, managing payroll, organizing marketing campaigns, and generating reports. It allows for greater cooperation between different sections of the business. While this was once a tool only used by large corporations, it is rapidly becoming a possibility for smaller businesses thanks to cloud platforms that allow you to outsource the management of the software.

Customer Relationship Management

Like ERP, Customer Relationship Management software, or CRM, is an integrated set of tools that makes managing aspects of a business more efficient and easier to track. In the case of CRM, the tools are specifically for managing customer interaction. Utilizing cloud-based CRM software allows employees in billing, marketing, or technical support to access needed customer information on the fly, allowing you to create a more personalized relationship to each of your customers.

Productivity Software

Many of the everyday productivity software used by companies is also moving to the cloud. This includes software for editing documents, creating presentations, handling spreadsheets, managing calendars and a variety of other everyday office task. By running this software in the cloud, small businesses can be less dependent on a particular configuration of hardware and software; tasks can be completed on almost any web-enabled device.

There are numerous benefits to handling these essential business functions in the cloud. Utilizing cloud platforms ensures that your company resources are available at all times, that they are securely backed-up, and that they can be accessed with a wide variety of computer equipment. The greatest benefit of the cloud may be the cost compared to running software locally, allowing small businesses to do things only possible for large corporations a few years ago.

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